Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

BSBPMG520A Mapping and Delivery Guide
Manage project governance

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency BSBPMG520A - Manage project governance
Description This unit describes the performance outcomes, skills and knowledge required to establish and implement project governance. It involves identifying, applying, monitoring and reviewing project governance.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to those responsible for managing and leading a project in an organisation, business or as a consultant.The project manager operates within assigned authority levels, and is responsible for own performance and the performance of others.The project manager may undertake the work in the context of an organisational program and/or portfolio of projects.This unit has generic application for projects in a range of industries, organisations and contexts.In the context of this unit a project is defined as involving:a comprehensive, detailed and integrated project management plana formal communications plana dedicated and project-based budgetformal and planned engagement with a wide range of stakeholdersa documented risk, issues and change-management methodologya quality plan with assurance and control processesa project team-based environment.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify project-management structure
  • Determine organisational governance policies, procedures and expectations of project stakeholders
  • Negotiate clear and discrete project governance roles and responsibilities with relevant authorities
  • Establish delegated authorities for project decision making
  • Identify and record differences between organisation’s functional authorities and project authorities
  • Adopt, document and communicate unambiguous governance plan to relevant stakeholders
       
Element: Apply project governance policies and procedures
  • Distribute and present information on governance planning to the project team and other relevant stakeholders and ensure common understanding
  • Include delegated authorities within role and project position descriptions
  • Moderate conflicts regarding roles, responsibilities and authorities to support achievement of project objectives
  • Regularly report to organisation and project authorities on performance and issues arising from governance arrangements
       
Element: Monitor and review project governance
  • Analyse and review project governance impact on achieving project objectives
  • Document lessons learned and recommendations to assist future projects
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

adopting and implementing a governance plan for a project of sufficient complexity to demonstrate the full range of performance requirements

effective team leadership applied to governance control and monitoring.

Context of and specific resources for assessment

Assessment must ensure access to:

examples of project governance documentation

records of governance implementation in stakeholder and team activities.

Method of assessment

A range of assessment methods should be used to assess practical skill and knowledge. The following assessment methods are appropriate for this unit:

written reports and examples of governance management

observation of performance in role plays that demonstrate techniques in governance management

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate

analysis of responses addressing different project scenarios that present issues and problems in managing project governance

oral or written questioning to assess knowledge of strategies for governance management

review of governance management issues and responses within authorities.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

analytical skills to make distinctions between different roles, capacities and requirements and clarify authority levels

leadership skills to maintain team performance in line with agreed structures

literacy skills to read and document governance plans and reviews

negotiation skills to:

establish clear project roles and responsibilities

manage conflict.

Required knowledge

escalation and issues-management models

frameworks for authority delegations

organisation or industry governance models relevant to the project context.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Organisational governance policies and procedures may include:

acceptable language and terminology

financial delegations

formal authority levels

frameworks and methodologies

preferred organisational models

quality-management requirements.

Roles and responsibilities may include:

financial delegations

reporting lines

subordinates

task descriptions

team culture values.

Delegated authorities may include:

client liaison

financial expenditure

process decisions

purchasing

stakeholder engagement.

Governance plan may include:

authority and delegation levels

change and issues management

escalation management

key role descriptions

organisation chart

relationship-management process.

Conflicts may include disputes concerning:

control over decision making

decision making outside of authority levels

functional line responsibilities and project responsibilities

non-acceptance of governance model

not following governance arrangements

unauthorised release of information.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine organisational governance policies, procedures and expectations of project stakeholders 
Negotiate clear and discrete project governance roles and responsibilities with relevant authorities 
Establish delegated authorities for project decision making 
Identify and record differences between organisation’s functional authorities and project authorities 
Adopt, document and communicate unambiguous governance plan to relevant stakeholders 
Distribute and present information on governance planning to the project team and other relevant stakeholders and ensure common understanding 
Include delegated authorities within role and project position descriptions 
Moderate conflicts regarding roles, responsibilities and authorities to support achievement of project objectives 
Regularly report to organisation and project authorities on performance and issues arising from governance arrangements 
Analyse and review project governance impact on achieving project objectives 
Document lessons learned and recommendations to assist future projects 

Forms

Assessment Cover Sheet

BSBPMG520A - Manage project governance
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG520A - Manage project governance

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: